Eventas
Solutions · Sports Events

Control

Ninety thousand fans. Thirty cameras rolling. One wrong call broadcast to millions. Eventas gives your ops team the unified command, instant escalation paths, and AI-powered comms to run the world's biggest stages without missing a beat.

The cost of the status quo

In live sport, delay is damage

The margin for error on match day is zero. Yet most sports event operations still run on radios, spreadsheets, and hope.

8 minutes

average delay for incident to reach control room

A scuffle in Section C, a medical emergency on the concourse, a broadcast cable failure — by the time it reaches the right person via radio chain, the moment has already escalated.

40+

vendors with zero unified visibility

Catering, security, AV, medical, broadcast, merchandise — all operating in separate systems. When the VIP gate moves, half of them don't know.

Two worlds

broadcast and ops never connected

A pitch inspection delay cascades silently into production chaos because broadcast and ground operations run on completely separate comms and schedules.

6-hour

post-match debrief from scattered logs

Radio transcripts, handwritten incident reports, and gate stats from three different systems. A debrief that should take an hour takes most of the next day.

What it does

The ops platform built for match-day intensity

From gates-open to post-match lockdown, Eventas keeps every team, vendor, and incident on the same page.

01

Voice AI

Hands-free ops comms, every call logged automatically.

Stewards, paramedics, and control room stay looped in without touching a screen mid-incident. Voice AI transcribes every call in real time, categorises it, and surfaces critical updates on your ops dashboard instantly.

02

WhatsApp AI

Fan queries handled at scale — zero staff overhead.

Gate changes, transport updates, parking, lost property — WhatsApp AI handles thousands of fan queries simultaneously so your ground staff can focus on operations, not directions.

03

Eventas Copilot

Real-time AI decision support for your control room.

Ask Copilot anything: 'Is Section B at capacity?' / 'What's the escalation protocol for a medical on the pitch?' / 'Which vendor hasn't checked in?' It reads your live event data and answers instantly.

04

Risk & Escalation

One-tap incident logging with automatic chain-of-command alerts.

Log incidents in seconds, trigger automatic notifications to the right people in the right order. Every escalation is timestamped and auditable — your full safety record is ready for post-event review within minutes.

05

Run of Show

One production schedule shared across every team in real time.

Broadcast, ground ops, security, and AV all see the same minute-by-minute schedule. When a pitch inspection adds 20 minutes, every team sees the update simultaneously — no radio chains, no missed cues.

06

Vendor Management

Every on-site vendor visible in one command view.

Check-in status, contact details, assigned zones, and task completion for all 40+ vendors — visible from a single screen. When something changes, the right vendor is notified instantly.

What changes with Eventas

From reactive to in total control

Without Eventas
  • Incidents reach the control room minutes too late via radio chain
  • Broadcast and ops running on separate systems with no shared schedule
  • Fan queries flooding ground staff phones all day
  • 40+ vendors with no unified check-in or status visibility
  • Post-match debrief takes all of the next day to compile
With Eventas
  • Instant incident escalation with automatic chain-of-command alerts
  • Single Run of Show shared across broadcast, security, and ground ops
  • WhatsApp AI handles all fan queries at scale, hands-free
  • Every vendor visible, checked in, and contactable from one screen
  • Post-match debrief report generated in minutes, ready to share

Results

The numbers from the biggest stages

8 min

average incident response time reduced to under 60 seconds

Via Voice AI and automated escalation

4×

faster post-event debrief report generation

vs. manual compilation baseline

Zero

missed vendor check-ins on match day

With automated check-in and real-time status

100%

of fan queries handled without staff intervention

Via WhatsApp AI for common match-day queries

We went from 12-minute average incident response to under 90 seconds. When you're running a 70,000-capacity venue, that difference is the difference between a contained situation and a headline.

J

Jamie R.

Head of Event Operations, Premier Sporting Venues

See it in action

See how Eventas runs the world's biggest sporting events

Get a live walkthrough of Voice AI, incident escalation, and the match-day ops dashboard tailored to your venue and event type.