Eventas
Solutions · Conferences

Elevate

Your keynote speaker is the name on every delegate's lips. The agenda is tight, sponsors are watching, and 2,000 professionals are here to leave smarter than they arrived. A conference is a reputation. Eventas makes sure it's built, not broken.

The cost of the status quo

Conferences fail on the details no one tracks

The keynote went perfectly. But the delegate experience? The sponsor activations? The post-event data? That's where the cracks appear.

Speaker

no-shows cascade silently

A last-minute speaker cancellation means programme changes, room reassignments, and delegate comms — all happening via email and WhatsApp groups while the event is live.

Sponsor

activations fall through the cracks

Sponsor booths, session mentions, and branded experiences are managed across marketing, ops, and AV with no single owner. Things get missed, invoices get disputed.

Info desk

overwhelmed from doors-open

Delegates can't find their session rooms, can't remember the networking lunch time, and can't find the WiFi password. The info desk queue grows. Frustration replaces engagement.

Post-event

data lives in four systems

Attendance per session, NPS scores, lead captures, and sponsor ROI numbers are scattered across badge scanners, survey tools, and Excel sheets. Compiling takes weeks.

What it does

The platform that runs your programme in real time

From pre-conference planning to post-conference reporting, Eventas keeps every session, sponsor, and delegate on track.

01

Eventas Copilot

Real-time programme intelligence in your pocket.

Ask Copilot: 'Which sessions are under-attended?' / 'Alert the AV team that Hall B is starting late.' / 'Draft an email to delegates about the room change for Track 3.' It reads your live conference data and acts instantly.

02

WhatsApp AI

Delegate self-service — no info desk queue.

Session changes, room locations, speaker bios, networking meetup details, WiFi codes — WhatsApp AI handles every delegate query instantly and at scale, so your team focuses on the experience, not the questions.

03

Voice AI

Discreet ops comms between stage managers and AV.

Stage managers, AV techs, and front-of-house communicate hands-free without earpieces showing. Every call is logged automatically — your ops record is complete without anyone writing a thing.

04

Dashboard & Reporting

Live attendance heatmaps, instant post-conference report.

See real-time attendance per session, sponsor activation status, and delegate engagement. When the last session ends, your post-conference report is ready — attendance, NPS, sponsor ROI, and executive summary in one shareable document.

05

Contact Management

Every delegate's full profile in one place.

Check-in status, dietary requirements, networking preferences, session attendance, and communication history — all in one delegate record. Personalise the experience at scale.

06

Run of Show

Live programme shared across every team in real time.

AV, stage management, catering, and front-of-house all see the same schedule. When a session overruns, the next slot shifts and every team is notified simultaneously — no radio chaos.

What changes with Eventas

From managing logistics to curating an experience

Without Eventas
  • Speaker cancellations cause programme chaos managed over WhatsApp
  • Sponsor activations missed because there's no single owner or system
  • Info desk overwhelmed from the moment doors open
  • Post-conference data compilation takes two weeks
  • No real-time view of which sessions are working and which aren't
With Eventas
  • Programme changes pushed to all teams and delegates in seconds
  • Sponsor activations tracked with live completion status and ownership
  • WhatsApp AI handles all delegate queries so staff focus on experience
  • Post-conference report ready on the day — shareable in one click
  • Live session attendance visible so you can intervene in real time

Results

Conference teams running leaner and smarter

70%

reduction in info desk queries on conference day

Via WhatsApp AI delegate self-service

4×

faster post-conference reporting

vs. manual compilation baseline

100%

of sponsor activations tracked with live status

Vs. email chain management

1 day

saved per staff member on manual comms

Via automated delegate communication

We had a speaker pull out 45 minutes before their keynote. The room swap, delegate notification, and programme update were done in four minutes. No one in the audience knew anything had changed.

P

Priya N.

Conference Director, Global Tech Summit Group

See it in action

See how Eventas runs world-class conferences

Get a live walkthrough of the programme dashboard, delegate WhatsApp AI, and the post-conference reporting suite — tailored to your event scale.