Eventas
Solutions · Festivals

Three

80,000 people. Five stages. Three days. One team holding it together. Festivals are not events — they are cities that appear for a weekend and vanish again. The complexity is extraordinary. The margin for error is zero. Eventas is the command layer that makes it possible.

The cost of the status quo

When things go wrong at a festival, they go wrong at scale

A weather contingency with no mass-comms system. An artist cancellation with no automated cascade. A medical incident in a crowd of 80,000 with no location tracking. This is the reality without Eventas.

Artist

cancellations ripple with no warning

One act pulls out and the stage schedule, transport, catering window, and security staffing all need to shift — tracked across five separate tools with no automated cascade to the teams who need to know.

Weather

contingencies require instant site-wide decisions

A storm front moving in means every stage, every trader, and every medical team needs updated instructions simultaneously. Without a mass-comms system, that takes 40 minutes of radio calls.

Medical

incidents are hard to locate and escalate

A medical emergency in a crowd of 40,000 is hard to pinpoint, hard to reach, and hard to log in real time. By the time radio chains complete, minutes have passed.

Hundreds

of vendors with no unified tracking

Traders, contractors, and suppliers each have different access schedules, pitch allocations, and compliance requirements. Managing it on spreadsheets means something critical is always missing.

What it does

Full-site command at festival scale

From site setup through to the final act's encore and beyond, Eventas gives your team total operational visibility across every stage, zone, and team.

01

Eventas Copilot

AI that thinks at festival scale.

Ask Copilot: 'Stage 2 is running 30 minutes late, what's the knock-on?' / 'Activate the rain contingency plan for the main stage and notify all teams.' It models your full site and tells you exactly what needs to move and who needs to know.

02

Risk & Escalation

Real-time incident grid across the entire site.

Medical, security, and ops incidents logged in one tap, routed to the right team in the right order, with every action timestamped. Your complete site safety record is available for review before the last act finishes.

03

WhatsApp AI

Mass attendee comms at a moment's notice.

Weather alerts, set time changes, campsite directions, emergency instructions — WhatsApp AI reaches every attendee in seconds. No email delays, no app push failures, no PA system crackle. Just instant, clear communication.

04

Voice AI

Field team comms across a sprawling site, fully logged.

Field teams spread across a multi-stage site communicate hands-free without losing calls to radio static. Every Voice AI call is transcribed and logged, giving you a complete site ops record at the end of each day.

05

Vendor Management

Trader licences, deliveries, and compliance — all in one place.

Onboard every vendor with structured intake, track delivery schedules and pitch allocations, and run H&S checks digitally. Compliance documentation is ready for review before site opens — and for regulators after.

06

Run of Show

Multi-stage schedule with real-time cascade for every team.

Every stage has its own schedule linked to the master festival timeline. When one changes, all teams — catering, security, AV, medical — see the update simultaneously. No radio chains, no missed handovers.

What changes with Eventas

From site-wide firefighting to total festival command

Without Eventas
  • Artist cancellations managed over WhatsApp groups for hours
  • Weather contingencies require 40 minutes of manual radio calls to cascade
  • Medical incidents hard to locate, slow to log, and impossible to audit
  • Vendor and trader compliance tracked on paper spreadsheets
  • Post-festival debrief takes two weeks to compile
With Eventas
  • Artist changes cascade automatically to every affected team in seconds
  • WhatsApp AI reaches all 80,000 attendees with a single broadcast
  • Incidents logged, escalated, and timestamped from first report to resolution
  • All vendor compliance tracked digitally and auditable on demand
  • Post-festival report ready the day after closing night

Results

Festival teams running tighter, safer, more memorable shows

60s

average time to reach all attendees with a critical update

Via WhatsApp AI broadcast

75%

reduction in medical incident response time

With Voice AI and real-time escalation

100%

vendor compliance documentation completed pre-site

vs. on-site paper chase

1 day

post-festival report vs. 2-week manual baseline

Full incident log, attendance, and vendor summary

A main stage act pulled out at 14:00 on day two. By 14:07 every team had updated schedules, every catering window was adjusted, and 70,000 attendees had a WhatsApp update. We've never recovered from a situation that fast before.

L

Lena B.

Festival Operations Director, Horizon Festival Group

See it in action

See how Eventas runs multi-day festivals

Get a live walkthrough of the full-site ops dashboard, WhatsApp AI mass comms, and incident management at festival scale.