Eventas
Solutions · Concerts

The

The lights drop. 20,000 voices rise. The next 90 minutes are the result of six months of meticulous preparation — and you have exactly zero room for error. Eventas gives your production team the precision tools to make it look effortless.

The cost of the status quo

Live music doesn't wait. Neither can your operations.

Every missed cue, missed call, and missed vendor is a risk to the show, the artist, and the crowd. The old way makes all three more likely.

Text threads

running production timelines

Load-in, soundcheck, doors, support act, main act — production timelines managed over WhatsApp with 40 crew members. One missed message means a missed cue.

Rider PDFs

in someone's inbox

Artist technical and hospitality riders scattered across PDFs and email attachments. One missed requirement — the wrong brand of water, the wrong monitor mix — becomes a pre-show crisis that no one needed.

Radio-only

incident management with no log

Crowd safety incidents, medical emergencies, and security escalations managed purely on radio. No central log. No audit trail. No way to know who actioned what and when.

Siloed

merch, box office, and catering

Merchandise, box office, and catering operate as separate commercial islands with no shared status. You only know something's wrong when a line of 500 people has formed.

What it does

Production-grade operations from load-in to load-out

Eventas gives every crew member, vendor, and stage manager the information they need, exactly when they need it.

01

Voice AI

Hands-free crew comms, every call logged automatically.

Production, stage management, and security communicate hands-free from load-in to load-out. Voice AI transcribes every call in real time and logs it automatically — your complete crew comms record with zero manual effort.

02

Run of Show

The definitive production timeline, live for every crew lead.

From the first truck arriving at the dock to the artist's last encore, every time slot is tracked and shared with every crew lead simultaneously. When anything shifts, everyone knows instantly — no phone trees.

03

Risk & Escalation

Crowd safety and medical incidents logged and escalated in seconds.

Log incidents with one tap. Automatic notifications route to security, medical, and venue management in the correct order. Every escalation is timestamped and auditable — your safety record is complete before the show ends.

04

WhatsApp AI

Fan comms at scale — doors, set times, and post-show info.

Doors open time, support act start, set time changes, merchandise locations, post-show transport — WhatsApp AI handles all fan queries automatically so your staff focus on operations, not answering the same question 10,000 times.

05

Vendor Management

Every crew, caterer, and contractor in one place.

All vendor contacts, task assignments, delivery windows, and completion status tracked in one system. When the production schedule shifts, the right vendor is notified automatically.

06

Eventas Copilot

AI command support for production managers.

Ask Copilot: 'Is the stage clear for soundcheck?' / 'Which vendors haven't confirmed their slot?' / 'What's the current crowd density at Gate 2?' Real-time answers so you make the right call every time.

What changes with Eventas

From production firefighting to precision performance

Without Eventas
  • Production timeline lives in a WhatsApp group and someone's notebook
  • Artist rider requirements scattered across PDFs nobody can find on the day
  • Incidents managed on radio with no log and no audit trail
  • Merch, box office, and catering problems discovered when they're already visible to fans
  • Post-show wrap takes two days to compile from scattered records
With Eventas
  • Live Run of Show shared with every crew lead, updates in real time
  • Vendor and rider requirements tracked with live completion status
  • Every incident logged, escalated, and timestamped automatically
  • Operations dashboard shows commercial area status before problems become visible
  • Post-show wrap report ready before the tour bus leaves

Results

Production teams delivering tighter shows

Zero

missed production cues with shared live Run of Show

vs. WhatsApp group coordination

90s

average incident escalation time

vs. 8+ min radio chain average

100%

of fan venue queries handled without staff involvement

Via WhatsApp AI

3×

faster post-show wrap report generation

vs. manual compilation baseline

We had a medical incident in the pit at the peak of the headliner's set. Security, medical, and venue management were all notified and actioning within 45 seconds. The crowd never noticed. That's what Eventas gives you.

D

Declan F.

Head of Production, Pulse Live Events

See it in action

See how Eventas runs world-class concerts

Get a live walkthrough of Voice AI, Run of Show, and incident management for your next production — whatever the scale.