Eventas
Platform 路 Run of Show

Every cue, every team, perfectly timed.

Eventas Run of Show replaces printed schedules and spreadsheets with a live, shared timeline that keeps every team member, crew, and vendor perfectly synchronised from setup through close.

Eventas Run of Show gives your entire team a single, live view of every scheduled item across the event day, with statuses updating in real time as items are confirmed, go live, or complete.

Link agenda items to the vendors, AV setups, staff assignments, and access arrangements they depend on. When a dependency is at risk, the relevant cue is automatically flagged before it becomes a problem.

Update start times, owners, locations, and notes on the fly. Changes propagate instantly to every team member viewing the run of show, eliminating version-control confusion across paper printouts or spreadsheets.

Automate team notifications when specific cues approach, giving crew, vendors, and speakers advance notice without a coordinator having to manually chase each one.

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What it does for your team

What Run of Show does for your team

Six ways Eventas Run of Show keeps every team, cue, and vendor perfectly synchronised on the day.

1

Replace printed schedules with a single live source of truth

Every team member, whether on-site or remote, views the same real-time run of show, updated instantly when changes are made, with no version confusion.

2

Track cue statuses in real time across all workstreams

Mark items as confirmed, live, or complete as the event progresses. The entire team stays aligned without radio calls or manual status checks.

3

Flag dependencies before they create bottlenecks

Link each agenda item to its operational dependencies, AV setup, catering readiness, access arrangements, and get early warning when any are at risk.

4

Assign owners to every cue with clear accountability

Each run of show item has a named owner responsible for readiness and execution, eliminating the ambiguity that causes missed cues at live events.

5

Trigger automatic crew and vendor notifications

Automate advance warnings to crew, speakers, and vendors as their cue approaches, reducing no-shows and last-minute scrambles.

6

Conduct post-event debrief against the original plan

After the event, review actual versus planned timing for every cue, a structured foundation for operational improvement at the next event.

Core capabilities

Everything built into every minute of the day

Six integrated capabilities that give your team full control over timing and coordination from setup to close.

Live Timeline View

A shared, real-time schedule visible to every team member, updated instantly when anything changes, with no version conflicts.

Cue Status Tracking

Mark each agenda item as confirmed, live, or complete as the day progresses, keeping the whole team aligned without radio calls.

Dependency Linking

Connect each cue to its operational dependencies, AV, catering, access, and get early warnings when any dependency is at risk.

Automated Notifications

Trigger advance warnings to crew, speakers, and vendors as their cues approach, automatically, without a coordinator chasing each one.

Owner Assignment

Every cue has a named owner responsible for readiness, eliminating the ambiguity that causes missed moments at live events.

Post-Event Debrief

Compare actual versus planned timing for every cue after the event, a structured foundation for continuous improvement.

Built for every role in the event day

Run of Show gives every team member the timing clarity they need to execute their role without constant check-ins.

Event Directors

Get a bird's-eye view of every scheduled item and its current status, without needing to be on the floor or radio-calling coordinators.

Production Managers

Manage cue ownership, update statuses, and resolve dependency conflicts from the same live view shared with every crew member.

Stage & Floor Managers

See upcoming cues, their dependencies, and owner assignments at a glance, so nothing catches you off-guard during the event day.

AV & Production Crews

Receive automatic advance notifications as your cues approach, with full context on what's needed, who owns it, and what depends on it.

Frequently asked questions

Everything you need to know about Eventas Run of Show.

It is a live, shared timeline tool that replaces printed schedules and spreadsheets with a single real-time view of every agenda item, tracking statuses, owners, dependencies, and timing across every team simultaneously.

Yes. Changes to timing, owners, locations, or notes propagate instantly to every team member viewing the run of show, no version confusion, no outdated printouts.

You can link any agenda cue to the vendor deliveries, AV setups, staff assignments, or access arrangements it depends on. If a dependency is at risk, the relevant cue is flagged automatically so you can act before the scheduled time.

Yes. You can configure advance notifications for crew, speakers, and vendors as their cues approach, triggered automatically from the run of show without a coordinator having to manually chase each one.

Yes. After each event, Eventas generates a comparison of planned versus actual timing for every cue, useful for post-event debrief, operational reporting, and improving planning for future events.

Run your event from a single source of truth

Eventas Run of Show keeps every team, vendor, and crew member working from the same live timeline, so nothing is missed and every cue lands perfectly.

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