Every guest, every room, perfectly placed.
Eventas Hospitality & Accommodation centralises speaker, VIP, sponsor, and crew accommodation into a single operational view, connected to your event data, not managed in a separate spreadsheet.
What it does for your team
What Hospitality does for your team
Six ways Eventas Hospitality & Accommodation removes the administrative burden of managing guest rooms at scale.
Manage all room blocks from a single operational view
Speakers, VIPs, sponsors, and crew accommodation bookings are consolidated into one place, connected to the event's data, not managed in a parallel spreadsheet.
Assign rooms to named guests with full details
Link each room to a specific guest with check-in and check-out dates, accessibility requirements, dietary notes, and special requests, all visible alongside their event role.
Track confirmation status for every booking
Monitor which bookings are confirmed and which are pending, with automated follow-up prompts to guests or hotel contacts for unconfirmed allocations.
Coordinate transfers and transport alongside accommodation
Link room bookings to airport transfer schedules and shuttle arrangements so your team has a complete picture of every guest's arrival and check-in logistics.
Communicate directly with accommodation contacts
Manage hotel and venue accommodation contacts from inside the platform, sending confirmations, room lists, and special requirement notes without leaving the system.
Generate accommodation reports for hotels and venues
Produce formatted room lists, check-in schedules, and special requirements reports ready for hotel handover, automatically, from the data already in the platform.
Core capabilities
Everything built into every booking
Six integrated capabilities that turn accommodation management from a spreadsheet problem into a solved one.
Room Block Management
Centralise all accommodation bookings for speakers, VIPs, sponsors, and crew into a single view connected to your event data.
Guest Room Assignment
Assign rooms to named guests with check-in dates, accessibility requirements, special requests, and dietary notes.
Booking Confirmation Tracking
Monitor confirmation status for every booking and automatically follow up on pending allocations approaching their deadline.
Transfer Coordination
Link room bookings to airport transfer schedules and shuttle arrangements for a complete guest arrival picture.
Hotel Handover Reports
Generate formatted room lists, check-in schedules, and special requirements reports ready for hotel submission.
Accommodation Communications
Manage hotel contacts and send confirmations, room lists, and requirement notes directly from inside the platform.
Built for everyone managing guest experience
Hospitality & Accommodation gives every team member the guest-level visibility they need to deliver a seamless experience.
Event Directors
See a complete accommodation status overview, how many rooms are confirmed, what's pending, and any special requirements that need attention.
Hospitality Managers
Manage every guest booking, track confirmations, coordinate transfers, and produce hotel handover reports without leaving the platform.
Logistics Coordinators
Link accommodation to transport and arrival logistics, giving every guest a seamless journey from arrival to check-in.
Hotel & Venue Partners
Receive professionally formatted room lists, check-in schedules, and special requirements ahead of the event, reducing back-and-forth emails.
Frequently asked questions
Everything you need to know about Eventas Hospitality & Accommodation.
Give every guest the arrival they deserve
Eventas Hospitality & Accommodation replaces scattered spreadsheets with a single view that keeps rooms, transfers, and guest requirements perfectly organised from invitation to check-out.