Eventas
For you · Logistics & Planners

Run

From vendor briefings to on-day minute schedules, Eventas replaces every disconnected tool with a single live workspace so your team always knows exactly what's happening and what's next.

The cost of the status quo

Logistics teams are drowning in coordination overhead

Before Eventas, the average planner spends more time chasing updates than actually planning.

4 hrs/day

chasing vendor status

Phone calls, follow-up emails, and WhatsApp chains eat half the working day before anything actually gets done.

1 in 3

tasks fall through the cracks

With tasks scattered across shared drives, email threads, and sticky notes, critical setup steps routinely go unnoticed until day-of.

12+

tools juggled per event

Spreadsheets, messaging apps, cloud storage, and calendars create version confusion and no single source of truth.

3× more

last-minute firefighting

Without real-time status visibility, small issues snowball undetected until they require emergency escalation on-site.

What it does

Your full event operation in one place

Eventas connects every moving part, tasks, vendors, schedules, and communication, so nothing slips through.

01

Live Run of Show

A minute-by-minute schedule your whole team shares in real time.

Build detailed run-of-show timelines with owner assignments. Updates broadcast instantly so floor managers, AV crews, and vendors always work from the same version.

02

Vendor Management

All supplier contracts, contacts, and deliverable statuses in one view.

Track vendor confirmation status, upload briefs and contracts, set delivery deadlines, and get automatic reminders when suppliers haven't responded.

03

Task Tracking & Assignments

Tasks with owners, due dates, and live completion status.

Assign tasks to team members or vendors, set priorities, and watch completion rates update in real time on your dashboard, no status meeting required.

04

Smart Automations

Trigger reminders, escalations, and status updates automatically.

Set rules like 'if vendor hasn't confirmed 7 days before event, send reminder and flag to team lead', no manual follow-up needed.

05

Hospitality & Accommodation

Room blocks, transfers, and guest logistics tracked end-to-end.

Manage hotel room allocations, shuttle schedules, and special requests in one place. Flag clashes before they become day-of disasters.

06

Real-Time Dashboard

A live ops view showing every stream of work at a glance.

See task completion percentages, overdue items, vendor confirmations, and escalations in a single screen. Drill into any stream in one click.

The Eventas difference

From reactive firefighting to proactive control

Without Eventas
  • Tasks scattered across emails, chats, and spreadsheets
  • Vendor status unknown until you phone them
  • Run of show updated manually and shared via email chains
  • Last-minute surprises on the day because issues weren't visible
  • Post-event debrief relies on memory rather than data
With Eventas
  • Every task assigned, tracked, and visible in one workspace
  • Vendor confirmations logged with automated chase reminders
  • Live run of show shared with the whole team in real time
  • Issues surfaced and escalated before they reach the floor
  • Instant post-event reporting with task completion data

Results

Logistics teams see results from day one

68%

reduction in vendor follow-up time

Avg. across Eventas logistics customers

94%

on-time task completion rate

vs. industry avg. of ~71%

3×

faster incident escalation

From detection to resolution

11 hrs

saved per event per planner

In coordination & status overhead

I used to spend the first two hours of every event day chasing people. Now I open Eventas, see exactly what's done and what isn't, and actually get to do my job.

S

Sarah K.

Senior Event Logistics Manager, Global Sports Series

See it in action

Ready to run your next event without the chaos?

Talk to us about your team's workflow and see Eventas in action with your event type.